Overtime and Compensatory Time

There is no overtime time for exempt personnel.

Any non-exempt employee required to work more than 35 hours and up to and including 40 hours in any one week will receive compensatory time in an amount equal to the additional time worked, with the exception of those employees whose positions were designated by the Fund at the time of hire or re- assignment to require a 40 hour work week. In order to receive compensatory time, the employee must be specifically requested by his/her supervisor to work the extra hours. All compensatory time must be taken within 30 days of the pay period in which it was earned or it will be forfeited. Compensatory time may not be taken in conjunction with annual leave or sick days. An employee must obtain his or her supervisor's approval in order to take compensatory time. Compensatory time may be carried over from one fiscal year to the next, but no more than 20 days of combined annual leave and compensatory time may be carried over from one fiscal year to the next. (The Fund’s fiscal year begins October 1st.)

A non-exempt employee may not receive compensatory time for any work week (Monday – Sunday) in which the employee works in excess of 40 hours. For work weeks in which the non-exempt employee works in excess of 40 hours, the employee will receive his or her regular hourly wage for 40 hours plus time-and-a-half for any hours worked in excess of 40 hours.

TRAVEL

• Daily commuting to/from work is never considered “hours worked.”

• Home to Work on a Special One Day Assignment in Another City: An employee who regularly works at a fixed location in one city is given a special one day assignment in another city and returns home the same day. The time spent in traveling to and returning from the other city is work time, except the time the employee would normally spend commuting is deducted from the total commuting time.

• Travel that is all in a Day's Work: Time spent by an employee in travel as part of their principal activity, such as travel from job site to job site during the workday, is work time and must be counted as hours worked.

• Travel Away from Home: Travel that keeps an employee away from home overnight is travel away from home. Travel away from home is work time when it cuts across the employee's workday and during corresponding hours on nonworking days. Time spent as a passenger on an airplane, train, boat, bus or automobile outside of regular hours is not counted. Regular meal period time is not counted.

TRAINING

Trainings are only considered work time if the employee is mandated to attend by their supervisor in writing prior to the training or seminar. If an employee on his/her own initiative attends a lecture, training program, independent school, college or independent trade school after hours, the time is not considered hours worked even if the courses are related to his/her job.

All overtime must be approved in advance by your supervisor in writing. Non-exempt employees who work overtime without receiving prior authorization may be subject to disciplinary action, up to and including termination.

Issue Date: January 1, 2017